Recruiting Coordinator

MOO set out to shake up the world of print back in 2006. And we’ve come a long way since. Today we’re a 400 + strong team (we’re thinking of getting matching jackets) who create print and digital products for companies of all sizes – from Google and AirBnB to the guy who makes those amazing prints you found at a craft fair. Our global HQ is in London, UK, while we also have premises in Dagenham. In the US, you’ll find us in Boston, MA Denver, CO, and East Providence, RI We’re making new and exciting things – and we could really do with your help. The Recruiting Coordinator is an integral part of our Talent Acquisition team supporting the full hiring process, from scheduling interviews and preparing offer letters to ensuring systems, data, and candidate experiences run smoothly. You’ll collaborate across teams in the US, UK, and South Africa, gaining visibility into a global recruiting operation and the opportunity to grow your skills in systems, analytics, and employer branding. This role reports to the Head of Talent Acquisition and partners closely with recruiters, hiring managers, People Partners, and People Operations. The person we want is sharp, proactive, and detail-driven. You bring a strong sense of ownership and a knack for keeping things organized and on track. You love creating order, spotting what’s missing, and ensuring everything runs smoothly. Above all, you are passionate about the candidate experience. You know that how we treat candidates reflects MOO's brand, and you're determined to deliver a truly world-class, seamless, and professional journey for every single applicant.

Responsibilities

• Schedule interviews across time zones, ensuring a seamless, positive candidate experience.
• Prepare offer letters and manage administrative aspects of the hiring process.
• Support hiring for manufacturing and customer service teams, ensuring timely movement and communication.
• Maintain data accuracy across recruiting systems (Lever, Spoke, and related tools).
• Troubleshoot system issues and flag process gaps proactively.
• Assist with content updates for job postings, careers page, and employer brand initiatives.
• Contribute ideas for improving candidate communications and hiring materials.
• Help organize recruiting events, DEI partnerships, and internal TA projects.yes

About You

• You’re curious, resourceful, and calm under pressure. When scheduling conflicts, system hiccups, or process gaps pop up, you troubleshoot quickly and thoughtfully. You ask smart questions, collaborate to find solutions, and adapt when plans change, always keeping candidates and hiring teams informed
• You use sound judgment to make daily decisions, from prioritizing interviews to managing sensitive information, and know when to escalate for input. You balance speed with care, making decisions that protect both candidate experience and team efficiency.
• You thrive on organization and love bringing structure to a busy hiring environment. You manage multiple requests across time zones, keep systems accurate, and find ways to make scheduling and communication smoother for everyone. You’re always looking for small process tweaks that make a big impact.
• You’re a trusted partner to recruiters, hiring managers, and candidates. You communicate clearly, share updates proactively, and support teammates when things get hectic. You’re open to feedback and help others by sharing what works, creating a collaborative, supportive rhythm across the TA team.

Nice to Have

• Previous experience in a coordination, operations, or admin role is a plus, but curiosity and initiative matter most.
• Proficiency in Google Workspace and familiarity with tools like Lever, Greenhouse, or other ATS is a bonus.

Values & Mindset You live MOO’s MAKEIT values with a focus on Making it Sustainable, Keep it human, Tackle it together and Every Detail Counts. You approach every task with empathy, curiosity, and pride, knowing that every detail, from a calendar invite to an offer letter shapes someone’s first impression of MOO. What’s it like to work at MOO? MOO’s the kind of workplace where you can really be yourself. Dye your hair purple. Hit the sofa with your laptop. Whatever helps you feel comfortable and happy at work. We want to help you grow in your career and set you up for success – while also recognising the importance of a healthy work/life balance. That’s why we offer 34 days of combined vacation and holidays, comprehensive medical, dental, and vision coverage, plus life and AD&D insurance. We also offer a 401(k) with company match and no vesting schedule, a dog-friendly and casual office environment, and free lunches every other week. Because when you feel good, your work does too. Diversity Statement We are working hard to create a representative, inclusive and super-friendly team, because we know that different experiences, perspectives and backgrounds make for a better workplace. And that creates a better experience for our customers. MOO doesn’t discriminate on the basis of race, color, religion or belief, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other protected class As a design and technology company we have a desire and a responsibility to build a business that represents the world around us. So we strive to create a values-driven, purposeful and highly empowered organisation that we are all proud to work for. And we are committed to continuous investment in building an open and inclusive environment, welcoming a diverse audience of candidates who see themselves working and thriving at MOO. Therefore, we’d like to invite you to complete this optional survey to help us evaluate our inclusion and diversity efforts. Completing this form is entirely voluntary and if you decide not to it won’t in any way affect your job application. We keep the information separate from your application and it is kept secure and confidential, it is only used to better our inclusion and diversity efforts. By submitting this information, you consent to MOO's processing of it for these purposes.