Executive Assistant

OpenX is focused on unleashing the full economic potential of digital media companies. We do this by making digital advertising markets and technologies that are designed to deliver optimal value to publishers and advertisers on every ad served across all screens. At OpenX, we have built a team that is uniquely experienced in designing and operating high-scale ad marketplaces, and we are constantly on the lookout for thoughtful, creative people who are as fascinated as we are about finding new ways to apply a blend of market design, technical innovation, operational excellence, and empathetic partnership in service to the frontiers of digital advertising. As an Executive Assistant you will support members of the leadership team and be responsible for relationship management, schedule oversight, logistical planning for meetings and event planning, heavy calendaring and coordination of travel. Our ideal candidate will manage multiple priorities, anticipate needs, and help to resolve day-to-day issues. This person is a professional who takes initiative, pays attention to detail, has exceptional problem-solving skills, and possesses the ability to adapt on the fly.

Responsibilities

• Support assigned leaders across multiple time zones in the U.S. completing a broad variety of administrative tasks.
• Manage an extremely active calendar of appointments in a purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a global team, spanning multiple time zones.
• As applicable, ensure the leader is prepped and briefed as necessary for each meeting.
• Complete leaders’ expense reports to include preparing and posting reports, and reconciling incoming expense and travel reports for accuracy and compliance with corporate policy.
• Coordinate travel including air and ground transportation, hotel reservations, security, visas, and any other travel documentation, arranging complex and detailed travel plans, itineraries, and agendas.
• Help plan events and where needed, hosting high-profile groups of visitors and guests.
• Develop an understanding of the team and company priorities and proactively anticipate needs and follow through diligently.
• Use knowledge of the leader, their direct reports, external parties, and company values and traits to make decisions that lead to more effective leader attention and communication.
• Work flexible hours to support global business meetings.
• Perform other administrative duties as needed.

Requirements

• 5+ years of experience supporting senior level leaders as an executive assistant effectively representing the personal brand of the leader as well as the company’s culture and values.
• Experience working in a tech environment.
• Bachelor’s degree or equivalent practical work experience.
• Extensive technical skills with Google Workspace, Google Meet, Zoom, Slack and Concur among other tools; demonstrated ability to adopt technical tools quickly.
• Self-starter who can operate independently, anticipate needs and move quickly from one task to another.
• Creative problem solver who works to find "win-win" solutions; energized by challenges with superb attention to detail.
• Excellent interpersonal skills and business acumen; ability to communicate with team members, partnering well across OpenX, and external parties at all levels.
• Experience with event planning & coordination.

Preferences

• Located in or around Chicago, Illinois.
• Experience in both start-up and medium size enterprise environments.
• Experience working remotely.
• Demonstrated ability in creating slide decks.

OpenX VALUES Our five company values form a solid bedrock serving to define us as a group and guide the company. Our values remind us that how we do things often matters as much as what we do. WE ARE ONE We are one team. There are no exceptions. We are a group of strong and diverse individuals unified by a shared mission. We embrace challenges and win together as a team. We respect and care about our colleagues and cultivate an inclusive culture. WE ARE CUSTOMER CENTRIC We innovate on behalf of our customers. We understand, respect, and listen carefully to our customers. We build great products to solve our customers’ problems. We manage our customers’ expectations clearly and honestly. We are a trusted partner to all of our customers - we act with integrity at all times. We care. OPENX IS OURS We are all owners of OpenX We all have a voice to improve OpenX. We stake our personal and professional reputations on the excellence of our work We are not interested in just "doing our jobs"; we take ownership to drive results. WE ARE AN OPEN BOOK We understand and respect what each of us does. We are eager to teach and share what we know with others, both internally and externally. We are eager to learn from others and we ask questions internally and externally. WE EVOLVE FAST We take responsible risks and own and learn from our mistakes. We recognize and repeat success. We actively seek out and provide constructive feedback. We adapt quickly and embrace change. We tackle growth and learning with real urgency. We are endlessly curious. OpenX is committed to equal employment opportunities. It is a fundamental principle at OpenX not to discriminate against employees or applicants for employment on any legally-recognized basis including, but not limited to: age, race, creed, color, religion, national origin, sexual orientation, sex, disability, predisposing genetic characteristics, genetic information, military or veteran status, marital status, gender identity/transgender status, pregnancy, childbirth or related medical condition, and other protected characteristic as established by law. OpenX Applicant Privacy Policy Applicants can review our Applicant Privacy Policy at any time by visiting the following link: https://www.openx.com/privacy-center/applicant-privacy-policy/.