Administrative Business Partner to the CFO (San Francisco, CA)

Fastly helps people stay better connected with the things they love. Fastly’s edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers’ applications as close to their end-users as possible — at the edge of the Internet. The platform is designed to take advantage of the modern internet, to be programmable, and to support agile software development. Fastly’s customers include many of the world’s most prominent companies, including Vimeo, Pinterest, The New York Times, and GitHub.

We're building a more trustworthy Internet. Come join us.

Posting Open Date: Oct 1, 2024

Anticipated Posting Close Date*: November 1, 2024

*Job postings may close early due to the volume of applicants.

Administrative Business Partner to the CFO

The Administrative Business Partner (ABP) serves as a strategic partner to the Chief Financial Officer (CFO), contributing beyond traditional administrative tasks to support financial operations and decision-making at the highest level. The ABP plays a critical role in project management, process optimization, and aligning administrative support with the CFO's financial objectives and broader business goals. In a fast-paced, high-stakes environment, the ABP ensures that financial initiatives are efficiently executed while maintaining strict confidentiality, professionalism, and organizational excellence. This role requires oversight of key administrative functions, financial project coordination, and executive-level support while also acting as a key liaison across finance teams and stakeholders.
At Fastly, we hire administrative professionals who are reliable, highly organized, and proactive problem solvers. They are self-starters driven by curiosity, always looking for ways to optimize processes and move the business forward. Our team excels at managing multiple projects simultaneously, demonstrating strong communication skills across all levels of the organization. They thrive in fast-paced environments, taking the initiative to anticipate needs and solve challenges before they arise, all while contributing to the success of Fastly and its global users.

What You’ll Do:

• Manage Core Administrative Tasks: Oversee a wide range of administrative responsibilities, including precise scheduling, maintaining, and updating the CFO's calendar.
• Prepare Key Meetings: Organize and prepare materials for key meetings involving the CFO, leadership team, board members, audit committee members, and external investors, ensuring agendas and documents are thoroughly prepared in advance.
• Handle Expense Management: Manage expense activities with accuracy, ensuring timely processing and adherence to budget guidelines.
• Coordinate Travel: Arrange complex travel logistics for the CFO, optimizing schedules and ensuring efficient travel plans.
• Improve Administrative Systems: Develop and enhance administrative systems and processes to boost overall efficiency and effectiveness.
• Support Finance Team Operations: Assist in streamlining workflows and supporting the finance team's operations, contributing to the smooth running of critical financial processes and earnings reports.
• ​​Manage Quarterly Earnings Process: Oversee and manage the logistics and coordination of the quarterly earnings process, ensuring seamless execution and efficient collaboration with external stakeholders, including investors and board members. Maintain meticulous attention to detail throughout the process, ensuring timely preparation, accuracy, and smooth communication across all involved parties.
• Engage with Key Stakeholders: Facilitate interactions with board members, audit committee members, and external investors, ensuring smooth communication and coordination.
• Contribute to Leadership Team: Actively participate as a key member of the finance leadership team, offering valuable insights and support to advance financial objectives and operational excellence.

What We're Looking For:

We’re seeking an experienced, highly organized, and proactive Administrative Business Partner to support our CFO. The ideal candidate will excel in a fast-paced, dynamic environment, managing complex administrative tasks and collaborating with cross-functional teams. We need someone who:

• Manages Time Efficiently: Demonstrates proven ability to prioritize multiple stakeholders, functions, and tasks in an extremely fast-paced environment, handling a large volume of requests with ease.
• Improves Systems: Has experience identifying gaps and initiating and implementing systems, processes, or programs to address them effectively.
• Attention to Detail: Exhibits extreme attention to detail, maintaining high standards of accuracy and responsiveness.
• Strong Interpersonal Skills: Possesses very strong interpersonal skills, able to build and maintain effective relationships with board members, audit committee members, external investors, and all levels of the organization.
• Communication Skills: Shows very strong verbal and written communication skills, able to convey information clearly and effectively, especially in high-stakes interactions.
• IT Savvy: Is comfortable and proficient with technology, demonstrating IT savvy to leverage various tools and platforms efficiently.
• Self-Starter and Problem Solver: Is a proactive self-starter, driven by curiosity, and adept at solving problems to move the business forward.
• Administrative Expertise: Has extensive experience managing executive-level calendars, scheduling, and meeting preparation with meticulous attention to detail.
• Expense and Travel Management: Skilled in handling expense management and travel coordination, optimizing efficiency at every step.
• Process Improvement: Has a track record of establishing and enhancing administrative systems and processes to boost effectiveness.
• Confidentiality and Data Management: Demonstrates a strong ability to handle sensitive financial data, confidential information, and documents with the highest level of confidentiality and integrity.
• Earnings and Financial Operations: Experience in facilitating smooth operations of earnings reports and financial processes, ensuring accuracy and efficiency.
• Team Support: Adept at supporting team operations and participating as a key contributor on the finance leadership team, providing valuable insights and organizational support.

Preferred qualifications:

• 8+ years of administrative experience supporting C-level executives in a fast-paced tech environment, with proven success in managing complex projects and large-scale events from strategic planning to seamless execution.
• Experience engaging with board members and investors, handling high-stakes interactions with professionalism and discretion.
• Demonstrated ability to work across cross-functional teams and manage high-stakes responsibilities with discretion and professionalism.

Work Hours:

• This position requires you to work during scheduled hours from approximately 9 a.m. to 5 p.m. in the work location's timezone. Due to the nature of the role and collaboration with executives and stakeholders across various time zones, flexibility in working hours, including occasional work outside of regular business hours, will be necessary.

Work Location & Travel Requirements:

This position is based in our San Francisco, CA office. The role requires in-office presence 4-5 days a week.

This position may require travel as required by your role or requested by your manager.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Salary:

The estimated salary range for this position is $59.29/hour to 74.11/hour.

Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills, qualifications, and location.

This role may be eligible to participate in Fastly’s equity and discretionary bonus programs.

Benefits:

We care about you. Fastly works hard to create a positive environment for our employees, and we think your life outside of work is important too. We support our teams with great benefits that start on the first day of your employment with Fastly. Curious about our offerings?

We offer a comprehensive benefits package including medical, dental, and vision insurance. Family planning, mental health support along with Employee Assistance Program, Insurance (Life, Disability, and Accident), a Flexible Vacation policy and up to 18 days of accrued paid sick leave are there to help support our employees. We also offer 401(k) (including company match) and an Employee Stock Purchase Program. For 2024, we offer 10 paid local holidays, 11 paid company wellness days.

Why Fastly?

• We have a huge impact. Fastly is a small company with a big reach. Not only do our customers have a tremendous user base, but we also support a growing number of open source projects and initiatives. Outside of code, employees are encouraged to share causes close to their heart with others so we can help lend a supportive hand.
• We love distributed teams. Fastly’s home-base is in San Francisco, but we have multiple offices and employees sprinkled around the globe. As a new hire, you will be able to attend our IN-PERSON new hire orientation in our San Francisco office! It is an exciting week-long experience that we offer to new employees to build connections with colleagues across Fastly, participate in hands-on learning opportunities, and immerse yourself in our culture firsthand.
• We value diversity. Growing and maintaining our inclusive and diverse team matters to us. We are committed to being a company where our employees feel comfortable bringing their authentic selves to work and have the ability to be successful -- every day.
• We are passionate. Fastly is chock full of passionate people and we’re not ‘one size fits all’. Fastly employs authors, pilots, skiers, parents (of humans and animals), makeup geeks, coffee connoisseurs, and more. We love employees for who they are and what they are passionate about.

We’re always looking for humble, sharp, and creative folks to join the Fastly team. If you think you might be a fit please apply! A fully completed application and resume or CV are required when applying.

Fastly is committed to ensuring equal employment opportunity and to providing employees with a safe and welcoming work environment free of discrimination and harassment. Our employment decisions are based on business needs, job requirements and individual qualifications. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, family or parental status, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Consistent with the Americans with Disabilities Act (ADA) and federal or state disability laws, Fastly will provide reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact your Recruiter, or the Fastly Employee Relations team at candidateaccommodations@fastly.com or 501-287-4901.

Fastly collects and processes personal data submitted by job applicants in accordance with our Privacy Policy. Please see our privacy notice for job applicants.